Catch expiring certificates before they become off-hire
From the office, see expiring crew certificates across every vessel, with no chasing.
Why fleets still struggle
The cost of how it’s done today
Certificate expiries discovered late cause off-hire, detentions, and last-minute training spend that a monthly spreadsheet never prevents.
The traditional approach
Expiry lists emailed around the office with no link to safe manning or to booking the renewal that closes the gap.
With WaterTightVM
What changes when this is under control
Fleet-wide monitoring of crew and vessel certificates with OCR capture, expiring views, a compliance ring, and training requests raised straight from the expiring list.
Time back
Crew photograph certificates and OCR reads the details, so crewing stops typing expiry dates by hand.
Less waste
A renewal pipeline planned from real expiry data avoids premium last-minute courses and lost hire.
Lower risk
Expiring certificates tie to safe-manning positions, so a gap is visible against the billet it affects before it bites.
In the module
How Certificate Compliance delivers it
Vessel certificate register
Expiry dashboards and compliance ring
Safe-manning position links
Training requests from expiring list
Secure share links
Capabilities
- Compliance percentage per vessel and fleet
- Renewal pipeline view
- Rank certificate requirements
- Mobile upload from the crew app
- Reminders before expiry
- Provider requests into training
Ship to shore
How the work moves
- Crew upload a certificate via mobile with OCR
- System tracks the expiry against requirements
- Manager sees the fleet compliance ring and gaps
- Training booked from the expiring list
Supports your records for:
Customers remain responsible for regulatory compliance. WaterTightVM is the operational system of record.
Questions before you commit
Is this just a certificate wallet?
No. Certificates integrate with safe manning, the fleet dashboard, training, and crew records so an expiry drives action, not just storage.
How are certificates captured?
Crew can upload from the mobile app and OCR reads key fields; details are then confirmed before saving.
Can shore share a certificate externally?
Yes. Secure share links let you provide certificates to third parties without giving dashboard access. Treat the link as sensitive.
Does WaterTightVM guarantee compliance?
No. WaterTightVM tracks and alerts on expiries; verifying validity and meeting flag and STCW requirements remains the operator's responsibility.
Related guides
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See it in 30 minutes
Book a 30-minute call and we'll show Certificate Compliance on a sample vessel, set up the way your crewing manager and dpa work.
Any questions, just get in touch. If you’re not sure we cover something you need, outline the issue and we’ll find a way to solve it.