Onboard Spares, Minimum Levels, And Parts To Order
Serial tracking traces individual units onto equipment for MARPOL Annex VI evidence, and usage logs keep stock honest.
Why fleets still struggle
The cost of how it’s done today
When spares live in a separate list, engineers discover a critical part is missing mid-job, and shore over-orders because nobody trusts the onboard count.
The traditional approach
A spares spreadsheet disconnected from equipment and procurement, so minimum levels are guesswork and reordering is reactive.
Monday with WaterTight
What changes when this is under control
Spare parts tied to equipment with minimum levels, usage logged at job sign-off, a parts-to-order list, and one-click draft requisitions into procurement—plus serial tracking for emissions-critical parts.
Time back
Parts-to-order builds itself from minimum levels and usage, and a draft requisition drops straight into procurement.
Less waste
Realistic minimums and visible stock stop duplicate and emergency ordering across the fleet.
Lower risk
Serial tracking traces individual units onto equipment for MARPOL Annex VI evidence, and usage logs keep stock honest.
In the module
How Spare Parts delivers it
Minimum stock levels and shortfall flags
Usage logging at job sign-off
Parts-to-order with category filters
Draft requisitions and quote requests
Serial-tracked parts for emissions-critical units
Capabilities
- Search by part name, number, or description
- Stock status filters (below minimum, out of stock)
- Export parts list for the shore office
- Warehouse transfer requests (From WH)
- Serial check-in and units-in-stock view
- Usage log by part, job, or date
Ship to shore
How the work moves
- Engineer adds parts and links them to equipment
- Usage is recorded at job sign-off
- Parts-to-order flags items below minimum
- Draft requisition or warehouse transfer raised to replenish
Regulatory alignment
Customers remain responsible for regulatory compliance. WaterTight is the operational system of record.
Questions before you commit
Can spares feed procurement automatically?
Yes. Below-minimum lines can create a draft requisition or a supplier quote request, so replenishment flows into procurement.
What are serial-tracked parts?
Parts that must be traceable by individual serial number—such as main-engine components for Annex VI—can be checked in by serial and installed onto equipment at sign-off.
Can parts be sourced from a shore warehouse?
Where warehouses are enabled, a From WH transfer request can be raised against warehouse stock instead of a new purchase.
How are minimum levels set?
Minimums are set per part, ideally by equipment criticality, and drive the parts-to-order list.
Related solutions
Bring this pain to a demo
We’ll walk spare parts for Chief Engineer and Engineer on a sample vessel — so you can judge the fit, not sit through a feature tour.