Track Onboard Publications, Editions, And Copies
Outdated-edition and missing-copy flags surface publication gaps before port state control or class survey.
Why fleets still struggle
The cost of how it’s done today
Onboard publications drift out of date and copies go untracked, so outdated editions turn up exactly when a surveyor checks.
The traditional approach
A publications list that records a reference but not which physical copies, editions, or locations are actually held.
Monday with WaterTight
What changes when this is under control
A per-vessel register of paper copies, editions, storage locations, and expiry for manuals and publications—linked to PMS equipment manuals so editions stay aligned.
Time back
Filters for outdated and expiring publications replace a manual walk-through before every survey.
Less waste
Tracking copies and editions avoids buying duplicate publications and missing required updates.
Lower risk
Outdated-edition and missing-copy flags surface publication gaps before port state control or class survey.
In the module
How Ship's Library delivers it
Editions and expiry/review dates
Storage locations
Copy counts per location
Category and status filters
PMS equipment manual links
Capabilities
- Categories: equipment, statutory, company, other
- Expiring and outdated status filters
- Missing-copies flag
- Search across the library
- Fleet publication reporting
- Requires ships library module enabled
Ship to shore
How the work moves
- Define storage locations for the vessel
- Add documents with edition and expiry
- Log copies held per location
- Update editions and clear expiring items
Questions before you commit
Does the library track physical copies?
Yes. It records copies held per storage location and their editions, not just a PDF reference.
How does it link to PMS?
Equipment manuals can appear in both PMS equipment and Ship's Library; keep edition dates aligned so audits match.
Can I find outdated publications quickly?
Yes. Filter by outdated or expiring status before a port state or class survey.
Is Ship's Library a separate module?
Yes. It is opt-in and must be enabled on the company profile.
Related solutions
Bring this pain to a demo
We’ll walk ship's library for Master and Chief Officer on a sample vessel — so you can judge the fit, not sit through a feature tour.